Sinels is looking for a P.A/Secretary to join the team in Jersey

Reporting to: Principal / Fee Earners / Senior Secretaries

Purpose: To provide assistance and support of an administrative nature as may be required.

Principal Accountabilities:

• Answering calls, recording messages, and dealing with enquiries as appropriate, including from suppliers or prospective clients
• Typing from both audio and manuscript means;
• Attending and note taking of fee earner meetings;
• Day to day file management and filing (electronic and hard copy);
• Scanning, copying and bundling;
• Arranging postage and couriers;
• Undertaking hand deliveries and collections including liaising with the Court in respect of picking up Court orders;
• Ordering online and organising travel arrangements;
• Managing fee earner diaries;
• Bank payments and transfers;
• Diary management and organising meetings and appointments;
• Reminding the Principal of important tasks and deadlines;
• Booking and organising travel and related;
• Booking and organising events and conferences;
• Dealing with suppliers including contract negotiations;
• Control office purchases and supplies;
• To form part of a cohesive team, fostering a cohesive and supportive culture within the firm; and
• To deal with all client work promptly and efficiently.

Knowledge, Skills & Experience:

• The post holder will have some ability to work on his/her initiative although supervision will be given;

• Be capable of working within a team environment and they must be able to prioritise workload and deliver to deadlines;

• The ability to pay excellent attention to detail;
• Good organisation skills; and be able to demonstrate excellent communication skills (verbal and written).

Contact us today